mWater users and organizations can now store files of any type using the Documents feature. Upload, store, search, download, and share documents via the Manage>Documents page or the Manage>Organization>Documents tab. Documents and folders can be shared with other mWater users or shared with anyone via a secret shareable link. Documents can be used, whether you are a single user or a large organization with many members.
Navigating to the documents page
Documents can either be managed via a user's Documents interface or through an Organization's Documents tab.
Documents
The My Documents tab allows you to view and manage documents that are stored in your user folder.
The Shared With Me tab allows you to view and manage documents that are in another user's folder but have been shared with you.
The Recent documents tab allows users to view all activity on folders and documents managed by them, including the date each item is created, modified, or downloaded.
If you are a part of an organization you will see its Organization Folder appear in the bottom left of the Documents interface. This organization folder is the exact same folder displayed in the Organization > Documents tab, so users can manage them from either location.
Organization > Documents tab
As shown in the figure below, organizations can access all of their documents right from the Documents tab of their organization page. This tab allows admins to manage folders, documents, and share permissions from a single place, alongside all their other organizational data. Users with view permission of the organization can also use this tab to search for and download documents. The organization's Documents tab is the exact same as that which is displayed in the Documents interface shown above.
Managing documents
This section outlines how to manage folders and documents using the Documents interface and the Organization > Documents tab. Both interfaces have the same functionality, so the instructions shown below apply to both.
Document icon
Documents - Can contain any type of uploaded file
Folder icon
Folders - Can contain documents and other folders
Organization or org-branch folder
Organization/branch folder - Each organization and org-branch has its own folder, which cannot be removed or renamed.
Create a folder
To create a folder within your current folder, click the +Add folder button, give it a name, and click Save.
Note: Only users who are Admins of the current folder can add folders or documents within it.
Upload a document
There are two ways to upload a document:
Drag the document from your device into the documents list and drop it once the dotted blue line appears.
Click the Upload document button, and either drag the document directly into the dotted area or click the dotted area and select the file from your device.
Once you have selected a document, add a Name and Description and click Save to finish the process.
Search, share, and download a document
To find a folder or document within, type the keyword into the search bar. This will search within the current folder and any sub-folder within it. Once you've located the document, select it from the list to see basic information about it and click the Download button to download it to your device.
Edit or delete a folder or document
If you are the admin of a folder or document, an Edit button will appear at the top right. Clicking this will display a window to change the name/description or delete the folder or document.
Note: In order to delete a folder, you must first delete all folders and documents within it.
WARNING: Deleting a document or folder cannot be undone!
Move a document or folder
WARNING: Moving a document/folder to another organization's or user's folder will add their admins as admins of the document/folder that you are moving. All admins of a folder or document can view, edit, and delete it.
If you are the admin of a folder or document, a Move button will appear that can be used to relocate it to another folder for which you are admin.
Permissions and sharing
There are two main ways to share documents with others:
Add the user or group to the Admin or Viewer role of the folder or document.
Create a shareable link, which will provide access to the folder or document for anyone with the link without having to login.
Sharing with other mWater users
Each folder and document has two user roles:
Admin - Can view, modify, share, and delete the folder or document
Viewer - Can view and download the folder or document
When a folder or document is created, mWater sets the default sharing permissions to:
Admins - The same admins as the parent folder where the document or folder was created
Viewers - The same viewers as the parent folder where the document or folder was created
Note: In My documents, you are the only Admin and Viewer of your main user folder, e.g., Example user's documents. This cannot be changed or shared with other users.
Organization/branch folders:
Admins: By default, the organization/branch admins and managers are added as Admins of the folder.
Viewers: By default, the organization/branch viewers are added as Viewers of the folder.
Note: Admins of parent folders and branches are admins of all children branches, folders, and documents, and they cannot be removed. This means that no documents can be hidden from the parent folder or parent branch admins.
Changing the default sharing permissions
To change the sharing permissions from the defaults, click the Share button and add users as Admins or Viewers of the folder or document. Only admins can share folders and documents with others.
Warning: Adding another user as admin of one of your folders or documents will permit them to make any modifications they desire, including deleting it entirely.
Hiding folders and documents
To hide a folder and its documents, select the Share button and remove the viewers on the folder and replace them with any other users or groups to give them access.
Note: Admins of parent folders and parent branches are admins of all children folders, branches, and documents. These parent admins aren't shown on the Share page, and they cannot be removed. This means that no documents can be hidden from the parent folder or parent branch admins.
Create a share link
If you are an admin and you would like to share a folder or document with someone who does not have an mWater account, you can do so by creating a share link and sending it to them.
Click the Share button and select +Create share link. Copy the link and send it to anyone you'd like to be able to view the folder or document without logging in.
The link symbol means that there is an existing share link for the folder or document
Shared with me
Folders and documents which have been shared with you will be displayed in the Shared with me tab. This includes folders and documents for which Admin or Viewer but which are not located in your user folder.
WARNING: Adding other users as Admin of a folder or document will allow them to edit, share, or delete it.
Recent documents
The Recent documents tab displays activities on folders and documents for which you are Admin. The most recent folder and document activities are shown at the top of the list.
There are three kinds of Recent Activities:
Created
Modified
Downloaded
Limits
Due to the cost of cloud storage, mWater limits the amount of space allotted to each user and organization:
User - Receives 100MB of storage
Organization - Receives 1,000MB (1GB) of storage
Note: While document storage is not encrypted, it's protected by limiting access to only those whom the document owner authorizes. Use caution when sharing documents to ensure they are kept secure. mWater does not recommend storing highly sensitive files using the Documents feature.
